5 Ways to Make Your Quotations Look More Professional

First impressions matter, especially when you’re competing for business. Your quotation is often the first formal document a potential customer sees from your company. Here’s how to make it count.

1. Use Consistent Branding

Your quote should look like it belongs to your company. Include your logo, use consistent colors, and maintain the same fonts across all your documents. This builds trust and recognition.

2. Be Clear About What’s Included

Nothing frustrates a customer more than hidden costs or unclear scope. Break down your pricing clearly:

• List each item or service separately
• Include quantities and unit prices
• Show any applicable taxes or fees
• Specify what’s not included if relevant

3. Set Clear Validity Periods

Prices change. Materials costs fluctuate. Be upfront about how long your quote is valid. This creates urgency while also protecting you from price increases you can’t control.

4. Include Payment Terms

Don’t leave customers guessing about how and when to pay. Clearly state:

• Payment methods you accept
• Payment schedule (deposit, milestones, final payment)
• Any early payment discounts or late payment penalties

5. Make It Easy to Accept

The easier you make it to say “yes,” the more yeses you’ll get. Include:

• A clear call-to-action
• Contact information for questions
• Simple acceptance instructions

---

Ready to create professional quotes in minutes? Try WellQuote free and see the difference it makes.